AT&T Executive Assistant in El Segundo, California

The AT&T Entertainment Group is looking for a dynamic, experienced professional candidate to join us in our El Segundo, CA offices as an Executive Assistant.

The individual in this position will be responsible for establishing the operating framework necessary to successfully implement the SVP’s directives. In addition, you will support the SVP through extensive administrative support, including the management and coordination of projects, demonstrating consistent follow-up to ensure task completion. In this role you will ensure everything runs seamlessly, serving as liaison; knowing what’s important; to be the “front” person. You must be strategic, yet tactical, and able to manage through intensity and volume.

The challenge is to develop a relationship that enables you to anticipate the SVP’s needs and to work in partnership, jointly discerning common objectives and resolving issues. The pace of activities and the work itself will be highly challenging. You must be service oriented and excellent at logistical management.

Execution, Oversight & Coordination

  • Monitor calls, manage complex, ever-changing calendar and flow of communication

  • Serve as liaison in order to understand and track business unit-wide goals and concerns

  • Provide leadership in day-to-day operations; streamline activities in order to keep up

  • Take initiative in managing special projects; keep SVP organized

  • Plan and coordinate extensive, complex travel logistics

  • Create, design and implement processes and procedures utilizing current technologies and AT&T systems

  • Prepare Day files

  • Maintain accountability and accept responsibility: provide daily report to SVP on status of all activities including requests, open items, and the like. This is especially critical when the SVP is traveling. Keep SVP up-to-date by headlining the critical issues, and providing general information about less critical topics.

  • Engage in problem-solving with the staff and with own tasks

  • Conduct research and advanced planning for the SVP

Day-to-Day Management

  • Extensive travel coordination; provide precise, detailed itineraries, contact lists and agendas. Experience in managing time zones effectively is critical

  • Strong writing skills; note-taking ability is helpful.

  • Prioritize and determine risk/importance

  • Arrange appointments, meetings, conference calls with responsibility for coordinating accompanying materials

  • Monitor complex calendar and ensure that there are no scheduling conflicts; be strategic with SVP time

  • Review incoming email/mail; take complete responsibility for follow up; draft/respond to correspondence, inquiries and invitations

  • Daily task management: service as a resource for coordinating, managing and implementing assigned tasks with accountability for meeting deadlines on time

  • Work quickly and efficiently; remain flexible to shifting priorities

Role Profile

Experienced senior-level executive assistant. Strong presence and style; refined; poised under pressure. Evident enthusiasm. Highly organized. Self-starter, solution seeker, creative problem solver. Superb coordination and time-management expertise with the interpersonal talent to instill confidence in others in order to meet agreed upon assignments. Must be capable and excellent at building internal alliances. Calm approach to problems.

Position Requirements:

  • Planning and organizing skills, with ability to anticipate change, adjust responses accordingly

  • Excellent time/project management expertise. Ability to manage the complex scheduling of the SVP

  • Culturally sensitive. Ability to work with diverse cultures and multi-generational teams.

  • Excellent writing, editing and speaking skills

  • Attention to detail in all aspects of the role

  • Flexible and forward thinking

  • Judgment, common sense, discretion, manage confidential matters

  • Vested interest in the integrity of the job

  • Bachelor’s degree preferred or like experience/10+ years’ work experience